Leave Time Tracker Template

Time off is one of the most requested employee benefits by managers of all kinds. But when a company's rules about time off are unreasonable or do not make sense, there will be employees who are dissatisfied with their benefits and will find ways to get them changed. The best way for managers to handle this issue is to create an employee time off tracker that is easy to use. A simple template that can be implemented for management and supervisors to use is the following:

This template provides the basic information needed in tracking vacation requests. The employee is asked to indicate which days they expect to be off work and if they are taking a vacation. Management then has the option to either approve the request or deny it. The manager can also specify how many days are allowed without a vacation as well as the criteria for approval.

Every employee time off request is tracked in the system. An organized log that is easy to read is created so all managers have an accurate record of each employee's requests at each point in time. The template also includes a statement about why the employee is requesting more time off and what will be done to support them during their request. This saves both the company and employee time both during and after the holiday season.

The template for the annual leave management section lists all the employee requirements and eligibility requirements for each type of leave request. Vacation and annual leave requests are separated into appropriate categories. After the categorization process, each type of request is tracked separately according to dates and reasons. This section is also useful for managers who need an employee to request more than one kind of leave at a time. It is easy to create a new category in the template for a particular need.

Notifications regarding paid time off are also available in the employee annual leave management template. The notification process varies slightly from company to company, but the basic information is the same. A simple email is sent to the employee letting them know they have a period of paid vacation or annual leave time. They can choose whether or not they wish to take the time off, and they can request more time if they want. The number of days actually taken is always noted.

All information is included in a standard template for a leave policy for most companies. Most other companies create customized versions based on their own specifics. If you are creating a template for a large or international company, it is best to work with a provider who can provide you with several different templates that you can use. They can even help you decide what is the appropriate vacation rate for your employees in your industry and country. A good outsourcing service should be able to help you create a template for any type of leave policy quickly and efficiently.